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Pile, Don't File! Business Articles | February 1, 2006
What to do when filing papers is not your strong suit, or if you are afraid you will forget about something if you file it? There are options that allow you to keep your beloved piles, and still make things easy to find both for you and for the people who work for you. This article shows you how.


Papers are one of the scourges of the modern office. Even mine tend to take over www.airprestoshoessale.com , if I am not very careful. So how do you get a handle of those never-ending piles of paper that accumulate on your desks, especially if filing is not one of your strengths? There ARE solutions, including some that don't even include filing! So how do you go about it, if you can't deal with filing, or are afraid that anything you file will be forgotten?


1. SORT


First, set aside a couple hours during which you are unlikely to be interrupted. Then group all your piles together - if not all in one pile, at least all in one area of the room. Now go through all your papers, and decide if they belong to:


- Papers you haven't touched yet- Papers that you need to do something about (such as an invitation with a RSVP Nike Presto Shoes Sale , or an article you want to read, a letter you need to answer, etc.)

- Papers that you don't need anymore, but need or want to keep because they have legal value or you know you will need to use them again.

- Papers that can be thrown away Don't read the whole document, just enough to know what you need to do about it. If this is a problem, one solution I have used with a client is a beeper that is set to beep every 20 seconds or so. It's a good reminder, and we very rarely need more than 20 seconds to know where a paper belongs.

Even if you never get beyond this point, you now know where to look for this invitation Nike Air Presto Sale , or this paper you read 3 years ago that has the information you need. It may take you a little bit to find it, but at least you are will find it.

2. PILE

Now, in a second step, pile again! Once the sorting is done, go back to the papers you need to do something about, and go through the pile again, creating small piles that correspond to a category. They can be organized by project, type of action Nike Presto Sale , date due, topic, or any other way that makes sense for you. At this point, the piles in front of you should be much smaller, and more numerous.

3. FILE - OR PILE-FILE

Now is time to file. You can either file your papers in a special file holder for your active work, or, if you can't part with your piles, you can visually spread your piles on your desk Nike Air Force 1 Flyknit Low Black Sale , credenza, file cabinets, etc. The key is to ORGANIZE them, and to make sure that they don't overlap. The latter is easy to solve: Put your piles in trays, baskets, boxes, magazine files, things that will hold them in place - and will instantly make your desk look neater Nike Air Force 1 Flyknit Low White Sale , even if it's full of piles.

Organizing your piles is a little trickier. Here are some examples of pile organization. Choose the one that appeals to you the most:

- The Labels: Label your piles with one of those folding name tags used to put the names of panelists at a conference, or, more simply, any type of construction paper folded in two, and label both sides. If you choose to play with construction paper, you can even color-code your piles, to make it faster to find what you are looking for.

- The Positioning: This is a system where all the papers related to calls to make are put right next to the phone; things to enter in the computer next to the computer, etc. You can also have all your projects lined up on your desk Men's Nike Air Force 1 Flyknit Low Grey Sale , the first one to work on that day on your left, the second one next to it, etc.